This is an archived copy of the 2009-10 catalog. To access the most recent version of the catalog, please visit

Administrative Procedures

Click on any of the following links for information:

 The following section details steps to and eligibility for admission to undergraduate programs of the University. Services provided to students, as well as legal and policy requirements, are outlined.

Requirements for Undergraduate Admission

Application for Admission. The application for admission and other necessary forms may be obtained from the Admissions Office or may be filed electronically at . The Apply Texas Application at  may also be submitted.

Official Transcript. High school transcripts should show the units completed, the grades earned, the date of graduation, and the rank in class. Admissions acceptance will be tentatively granted on the basis of the completion of junior year.

An applicant who attended another academic institution or any institution for vocational or advanced education, if only for a short period of time, must include this work as a part of the admission application information.

Admission Test Results. All applicants for admission who have passed fewer than 21 semester hours of transferable academic work must scores from either the American College Test (ACT) or the College Entrance Examination Board Scholastic Aptitude Test (SAT). The A&M-Commerce code for ACT is 4088 and the A&M-Commerce code for SAT is 6188.

The ACT and SAT are given at more than 1,000 test centers throughout the United States, including A&M-Commerce. High school officials can provide further details.

Social Security Number/Campus Wide ID Number (CWID). A new campus wide ID number is now used as a permanent student identification number. The campus wide ID number is generated for all students admitted to the University. Campus Wide ID numbers are specific to Texas A&M University-Commerce Students will be assigned a CWID when they submit an official document or application for admission. Social Security numbers will continue to be printed on transcripts as a means of identifying students. Application for Social Security numbers may be obtained from any post office.

Application Deadlines. Application deadline dates are as follows:

Fall Priority Deadline  July 1
Fall Final Deadline August 1
Spring Priority Deadline November 1
Spring Final Dealine December 1
Summer I Priority Deadline April 1
Summer I Final Deadline May 1
Summer II Priority Deadline

April 1

Summer II Final Dealine June 1


The status of applications may be reviewed by using the MYLEO system. Refer to the Schedule of Classes for instructions or access MYLEO through .

Undergraduate Admission Policy

Freshman Admission Requirements

First time freshmen may be admitted to Texas A&M University-Commerce by one of the following ways:

  • First time freshmen who graduate in the top 25% of their graduating class from an accredited public or private high school in Texas are automatically admitted, but must submit ACT or SAT scores. To qualify for this automatic admission, high school graduation must be in one of the two years preceding the academic year for which the applicant is applying.
  • First time freshmen who have an SAT combined critical reading and math score of 920 or higher.
  • First time freshmen who score a minimum of 20 ACT or higher.

Required High School Curriculum: (Recommended Plan):

English 4 units English (I, II, III, IV)
Mathematics 3 units (Algebra I, II; Geometry or other Math course beyond Algebra II).
Science 3 units (Biology, Physics, or Chemistry)
Social Science 4 units (U.S. History, Government, World or State History, Geography or Economics)

Individual departments may have additional requirements for full participation in their programs. Please see specific departmental sections elsewhere in this catalog.

Exceptional Application Categories:

  1. First time freshmen applicants possessing the GED will be considered for admission only after their senior high school class graduates and they have reached the age of 18. A minimum of 20 ACT or 920 SAT (combined Critical Reading and Math) is required for admission.
  2. First time freshmen applicants graduating from a nonaccredited school will be required to achieve a minimum score of 20 ACT or 920 SAT (combined Critical Reading and Math).
  3. First time freshmen who are home schooled will be required to achieve a minimum score of 20 ACT or 920 SAT (combined Critical Reading and Math).
  4. First time freshmen whose high school graduation is more than five years preceding the academic year for which they are applying, will be required to submit a satisfactory score of 14 on the Reading Comprehension Test of the American College Testing program (ACT), administered by the Office of Testing and Evaluation Services at Texas A&M University-Commerce. Students in this five-year category may also submit satisfactory scores from an ACT/SAT test administered within the last five years.

Individual Approval

Applicants who do not meet automatic admission requirements based on ranking and/or SAT/ACT scores will be reviewed by the university's Admission Committee.  The committee will consider other factors including academic performance in the high school, socioeconmic status, extracurricular involvement, performance level of high school/district or any other information that might be helpful  To be reviewed by the Admissions Committee the applicant should submit a personal statement and at least two letters of recommendation.  Information should be sent to the Director of Undergraduate Admissions.

Provisional Admission

Provisional admission will allow first time freshmen to enter the university in the first summer session or the spring semester of each school year. This category is for students who fail to achieve unconditional admission due to unsatisfactory ACT or SAT scores, whose class rank is below the top 25%, or who are otherwise denied admission.

Admission with Distinction

Students who earn an ACT composite single score of 26 or more, or an SAT composite single score of 1180 or more are eligible for admission with distinction.

Admission to Concurrent Enrollment for High School Seniors

High School seniors may enroll in college-level courses beginning with the summer session following their junior year. These students must:

  1. Qualify for standard admission with a minimum of 20 on the ACT or 920 on the SAT (combined Critical Reading and Math) or have a grade average of “A” (90%) in high school work through the junior year, including selected core courses in English, math, history, and laboratory science;
  2. Qualify for college-level courses by being exempt from THEA through high ACT, SAT or TAKS scores, or by passing all sections of the THEA test. Students who do not pass all parts of the THEA test may not take college-level classes related to portions of the test that have not been passed. High school students who have not passed all portions of THEA are encouraged to take courses while in high school to remedy a skill deficiency. Students who are not otherwise exempt from the THEA test must have a math score on the THEA test of 270 to qualify for college algebra courses.
  3. Submit a letter of recommendation from the principal and/or counselor.

Concurrent students may enroll for as many as two freshmen classes per semester.

Transfer Admission

A transfer student is defined as a student seeking first-time admission who previously attended an accredited institution of higher learning and is eligible to return to that institution. A transfer student will have 21 or more hours (excluding developmental courses). Students with fewer than 21 hours will be considered for admission on the basis of their ACT or SAT test scores, rank in high school class, and must have a cumulative GPA of 2.0 (on a 4.0 scale) on all college work attempted. To meet the needs of transfer students, Texas A&M University-Commerce has joined the Texas Common Course Numbering System (TCCNS). Participating institutions and a list of common courses offered at A&M-Commerce are found in the back of this catalog. TCCNS numbers are also shown in parenthesis after the catalog course number in the course description.

Beginning Fall 2000, all new students who enter A&M-Commerce for the first time will have their cumulative grade point average calculated on courses taken at A&MCommerce only. Courses taken at other institutions will no longer be considered in the calculation of the A&M-Commerce grade point average.

A transfer student must meet the following requirements:

  1. File application for admission to the University Admissions Office by the deadline published in the official University Calendar found in the front of this catalog or in the schedule of classes for each semester.
  2. Submit an official transcript from each institution previously attended. A transcript is considered official only if received directly from the sending institution or if hand delivered, in a sealed registrar’s envelope. Transcripts should be submitted to the Undergraduate Admissions Office.
  3. Have a cumulative GPA of 2.0 (on a 4.0 scale) on all college work attempted. Individual departments may have additional requirements for full participation in their programs. Please see specific department sections elsewhere in this catalog.
    Courses taken at junior or community colleges cannot transfer as advanced hours (course numbers beginning with a 3 or 4 indicate advanced hours). The applicability of transferred credit toward a degree is subject to the preparation of a degree plan by an academic department. Students must complete a minimum of sixty semester hours from an upper division institution. Therefore, a maximum of 60 to 66 semester hours from a junior or community college will be counted towards an A&M-Commerce degree.

Should a dispute arise regarding the transferability of a course, the student must contact the Division of Enrollment Management. If the dispute is not satisfactorily resolved, the Dean will notify the Commissioner of Higher Education in accordance with the Texas Higher Education Coordinating Board rules. The Commissioner or an appropriate designee will make the final decision and notify the parties concerned.

Students on Academic Suspension from another institution are ineligible for admission to Texas A&M University-Commerce until their designated suspension period has passed. When the period of suspension has passed, the student may be considered for admission.

Admission to Special Programs

An undergraduate student who desires to take courses at Texas A&M University-Commerce and who is not presently working toward a degree at A&M-Commerce may be admitted to a special program if admission requirements are met.

A special program does not lead toward a degree granted at A&M-Commerce. These are:

  1. Vocational teacher training program;
  2. Any course to meet school board or state requirements for public school teachers;
  3. Isolated personal enrichment courses;
  4. Pre-professional courses to meet requirements for a state license;
  5. Any other program or course not applicable toward a degree.

A student who has been denied regular admission to A&M-Commerce because of low admission test scores or a low grade point average may not apply for the special admission status. A student who has been dismissed, because of low academic standing from A&M-Commerce or another institution, may not apply for admission to a special program until such a time as the student is eligible to return to the educational institution last attended.


Students who have attended A&M-Commerce but have not been in attendance in the long semester preceding the semester of anticipated return must apply for readmission well in advance of the registration date. If students seeking readmission were enrolled at other colleges or universities, official transcripts must be provided to the A&MCommerce Admissions Office and a grade point average of 2.00 on a 4.00 scale must have been attained. See Scholastic Probation and Suspension section of this catalog.

Out-of-State Students

Applicants residing out of state must meet all the requirements specified for freshman admission or transfer admission. Students whose legal residence is in Oklahoma, Louisiana, or Arkansas should see page 21 for special tuition information.

International Students

An international student is any degree-seeking student holding a nonimmigrant student visa.

Residents of foreign countries who wish to enter the University should apply to the Office of Admissions well in advance of the semester they plan to attend. (Graduate School). Please see below for admission deadlines for International Applicants. Every applicant must show evidence of: (1) scholastic ability; (2) proof of financial support; and (3) an adequate command of the English language as demonstrated by a score of at least 500 (PBT) or 173 (CBT) or 61 (IBT) on the Test of English as a Foreign Language (TOEFL).

Texas A&M University-Commerce will waive the 500 TOEFL (PBT) or 173 (CBT) or 61 (IBT) score requirements and recommend conditional admission without a TOEFL score for students successfully completing a semester of study with the Texas Intensive English Program (TIEP) in: Level 160 with no grade lower than a B; and Level 150 with no grade lower than an A.

All international students are required to attend international student orientation and undergraduate international students are also required to attend a separate new student orientation for undergraduate students.  New international students are also required to check-in with an international advisor at the international office during early check-in or during the afternoon session of international student orientation.  Students will provide copies of their immigration documents, emergency contact information, and proof of medical/repatriation insurance at the time of check-in. 

All international students are required to provide proof of medical/repatriation for every registered semester.  Proof of insurance must be provided before a student can register for courses.  Please contact the International Student Services office or visit their website at for more information. 

International students who hold F-1/J-1 visas are not eligible for nondegree or provisional student status. Students may be employed part-time (up to 20 hours per week) on campus only. Off-campus employment requires permission from an international advisor and USCIS.  Spouses in F-2/J-2 status may attend school only for leisure learning courses. If admitted to a degree program, F-2 visa holders must apply for a change of status to F-1 and be approved for F-1 status before permitted to register for classes.

All international students are to be reported in the Student and Exchange Visitor Information System (SEVIS) with the U.S. Department of Homeland Security. They are also required by those regulations to be enrolled in a full course load for each entire semester. Entering information into SEVIS, monitoring of these regulations, and questions regarding international student issues are addressed by the Office of International Student Services. Visit or phone 903- 886-5097, fax 903-468-3200,

Admission Deadlines for international Applicants

Fall May 1
Spring October 1
Summer March 1

Graduate Students

Admission to the Graduate School is under the direction of the Dean of Graduate Studies and Research. See the Graduate Catalog for procedures and practices or

Texas Success Initiative (TSI)

 As an undergraduate attending a state supported university, all students must take an assessment or be exempt from assessment according to the exemptions below prior to enrolling in college level courses. Students without assessment scores because of exemptions that are not test or grade based must take a placement test to determine entry level in math and English courses.

You may submit scores from the THEA (Texas Higher Education Assessment), COMPASS, ACCUPLACER or ASSET to satisfy the assessment requirement.  Students are responsible for providing proof of exemption and will be considered assessment required until documentation is provided of state exemption.

Assessment exemptions:

  1. ACT scores—Composite 23; English 19 or Math 19—no older than 5 years
  2. SAT scores—Composite 1070; Verbal 500 or Math 500—no older than 5 years
  3. TAKS scores—2200 Math or 2200 English/Language Arts with a 3 writing subscore
  4. Received an associate degree or baccalaureate degree from a Texas public institution.
  5. Out-of-State/private institution transfer who has satisfactorily completed college level work with a “C” or better in areas of reading, math, and writing.
  6. Has met readiness standard at another Texas public higher education institution—“C” or better in developmental course work
  7. Serving in active military.
  8. Serving as a member of a reserve component of the armed forces for at least three years preceding enrollment.
  9. Honorably discharged, retired, or released from active duty in military on or after August 1, 1990.

Institutions are allowed by the Texas Success Initiative to establish placement requirements above the state minimums listed above.  Contact the Office of the Dean of University College for additional information.

Approved Reading Courses

History 121, 122
English 201, 202, 203, 204
Political Science 211, 212, 220, 221
Psychology 131
Sociology 111

Approved Writing Courses

English 101, 102

Approved Math Courses

Math 141, 175, 179
Any higher-level math course beyond 141 or 175

A math placement exam is available if you are trying to place into a math class at a higher level than you are currently placed. This includes attempting to place from a developmental level class into College Algebra or from College Algebra into Pre-Calculus or Calculus. Call the Office of Student Assessment and Evaluation for further details.

All Transfer students from other Texas public institutions who have not passed all sections of an assessment or have not met the TSI readiness standard will be required to take appropriate developmental courses. Transfer students can meet the TSI readiness standard by transferring approved courses in the three skill areas with a grade of “C” or better.

If you are in need of an assessment or have questions concerning retaking an assessment, you will need to contact the Office of Student Assessment at 903-886-5122.

Students with a documented learning disability may apply for assistance with the Office of Disability Resources and Services at 903-886-5835.

Basic Skills Policy

All students must enroll in and complete an English course and a Mathematics course until the basic skills requirements of English and Mathematics are met (Eng 101 and Math 141 or Math 175 or Math 179).  The student must remain continuously enrolled in and may not drop a basic skills requirement course from their schedule.

Credit by Examination

A&M University-Commerce awards undergraduate credit on the basis of a variety of local and nationally available examinations. The examinations include: (1) the Advanced Placement Examination (AP); (2) the College Level Examination Program (CLEP); (3) the International Baccalaureate (IB) program; (4) the Defense Activity for Non-Traditional Educational Support Examinations (DANTES); (5) The Scholastic Achievement Test (SAT); (6) the American College Test (ACT) of the American College Testing Program; and (7) locally administered departmental exams.

The Advanced Placement (AP) program provided by the College Board enables students to enroll in challenging college-level studies while they are still in high school and to obtain college placement, credit, or both, on the basis of their performance on rigorous AP examinations. AP exams are given nationally at designated high schools during the month of May. AP exams are graded on a scale of 0-5. A score of 3 or higher is needed for credit.

The CLEP program administered by the College Board and ETS helps students gain credit for prior knowledge and, subsequently, enroll in advanced courses more quickly. CLEP offers exams which cover areas of Business, Composition and Literature, Foreign Languages, History and Social Studies, Science and Math. CLEP exams are scored on a scale of 0-80. Upon making an acceptable score as determined by Texas A&M-Commerce, the student is awarded a set number of credit hours in a course equivalent to the subject area in which they took the CLEP exam.

The International Baccalaureate (IB) program is a rigorous pre-university program available worldwide through the International Baccalaureate Organization leading to assessment in six subject areas (Best Language, Second Language, Individuals and Societies, Experimental Science, Mathematics and Computer Science, and the Arts). The curriculum encourages critical thinking, community service, individual research, and inquiry into the nature of knowledge. The subject exams are scored on a 0-7 scale by a panel of international examiners. A minimum score of 4 is required to be considered for credit.

A matrix of all credit-by-exam programs including the exam titles, course equivalents, number of semester hours credited, and required scores can be obtained through Student Assessment.

All credits by examination is subject to the following guidelines:

  1. Credit earned by examination may not be used to reduce in residence or advanced hour degree requirements established by A&M-Commerce.
  2. Credit earned by examination is not included in the computation of grade point averages.
  3. It is the responsibility of the student to present official scores to the Office of Student Assessment for submission of the appropriate paperwork to the Office of the Registrar for posting of credit on the student’s transcript. Credits earned by exam will be recorded on the student’s permanent record upon successful completion of at least 12 credit hours of academic work at Texas A&M University-Commerce.
  4. Credit for courses by exam received at another college or university will be accepted in transfer upon receipt of an official transcript.
  5. Standards for awarding credit by exam for courses are set by the academic department.
  6. Students may repeat a course for which credit was earned by exam by enrolling in a regularly scheduled class. The grade will replace the credit earned by examination.
  7. Fees for credit by examinations have been established by the Student Assessment Office. Fees vary by examination.

Applicability to a Degree Program

Persons achieving credit by one or more of the above methods should work closely with the academic advisor within the major department to plan the completion of the degree program. Applicability to a degree program of credit earned through non-traditional manner will vary according to the major chosen.

Correspondence concerning testing programs should be addressed to the Office of Student Assessment, Texas A&M University-Commerce, Business Administration Building, Room 315, Commerce, Texas 75429

Credit for first semester College English composition should be requested if any of the following criteria are met:

  1.  SAT Composite score of 1270 or higher and Verbal section score of 630 or higher (scores from April 1995 or after);
  2. ACT Composite score of 26 or higher and English section score of 29 or higher; or
  3. Advanced Placement (AP) Language and Composition exam or Literature and Composition exam score of 3 or higher.**
    **Credit for first and second semester College English composition may be granted with an AP score of 4 or higher.

Credit for College Algebra should be requested if any of the following criteria are met:

  1. SAT Composite score of 1270 or higher and Math section score of 650 or higher (scores from April 1995 or after); or
  2. ACT Composite score of 26 or higher and Math section score of 30 or higher.

Credit for first semester Biological Sciences should be requested if the following criteria are met:

ACT Composite score of 26 or higher and a Scientific Reasoning score of 30 or higher.

Correspondence concerning Credit-by-Exam should be addressed to: Office of Student Assessment and Evaluation, Texas A&M University-Commerce, Business Administration Building, Room 315, Commerce, Texas 75429; Telephone 903-886-5122; Fax 903-468-3210.

Undergraduate Non/Traditional Education

Texas A&M University-Commerce students may receive college credit by examination and/or advanced placement. In some instances, credit may be obtained in more than one of these areas.

In-Service Training

Credit can be granted for educational experiences such as in-service training, institutes, etc., of governmental agencies and private business. The student may have his experiences evaluated if they included at least 18 hours of lecture/discussion-type activity or 54 hours of contact in laboratory-type instruction and are a program or course recommended for college credit by the American Council on Education in the latest edition of the National Guide to Educational Credit for Training Programs. Application should be made in the Office of Undergraduate Admissions.

Military Service Credit

Limited credit may be considered for military-technical courses listed for credit in the latest edition of A Guide to the Evaluation of Educational Experiences in the Armed Services . The veteran should contact the Office of Undergraduate Admissions for evaluation of credits.

Students who have completed a continuous active duty period of six months or more with the United States Military Services (Air Force, Army, Coast Guard, Marine Corps, Navy) will be granted one semester hour of credit for physical education activity for each six months of duty up to a maximum of four hours credit. For consideration of physical education credit for military service the student should submit a copy of DD Form 214 to the Transfer Admissions Office.

Technical Education

Credit may be obtained through regionally accredited technical educational programs, including work completed in a teaching hospital which is accredited through the appropriate national agency of the field in which credit is sought. Courses in an accredited Associate of Applied Science degree program may be accepted for transfer if applicable to the student’s degree plan, and the student has completed requirements and received the Associate of Applied Science degree. Other technical-vocational courses are accepted when recommended by the appropriate department head at A&M-Commerce. Students should contact the Admissions Office for details.

Academic Fresh Start

Senate Bill 1321 entitles residents of this state to seek admission to public institutions of higher education without consideration of courses undertaken ten or more years prior to enrollment. This bill has been called the “right to academic fresh start” and it gives students the option of electing to have coursework taken ten or more years prior to the starting date of the semester in which the applicant seeks to enroll either counted as usual or ignored for admission purposes. Applicants who elect to apply for admission under this law and who are admitted as students may not receive any course credit for courses undertaken ten or more years prior to enrollment. The Admissions Office may be contacted for further information regarding academic fresh start. Academic fresh start can only be applied for and granted prior to initial enrollment.

New Student Orientation and Registration

The New Student Orientation and Registration program is the first step that all newly admitted students  takes in becoming a part of Texas A&M University-Commerce. Orientation is designed to make this transition a smooth and enjoyable experience by addressing the common needs of incoming students. New Student Orientation is designed to provide first-year and transfer students with the opportunity to become familiar with the campus services; meet faculty, staff and current students; learn about campus activities and organizations; receive academic advising; and register for classes. New Student Orientation is a mandatory step for all new students.

Parents who choose to attend the orientation program have their own activities and have opportunities to meet key faculty and administrative personnel for an exchange of questions and ideas.

New Student Orientation programs are offered prior to the fall and spring semesters. Students will be provided with dates upon their acceptance to the University. Before attending an orientation a student must be fully accepted to the university, have completed their THEA or placement test (or have documentation of being exempt), and complete the orientation reservation form.

Another opportunity offered through New Student Orientation and Registration is the Lion Camp experience. Student leaders serve as camp counselors who facilitate activities, discussions, games, and presentations. During Lion Camp, new students develop friendships, an awareness of their personal values, and essential survival skills as well as discover how to use the university services to maximize their strengths and success. Lion Camp occurs after the residence halls open before classes begin for the fall.

First-Year Success Seminar

The First-Year Success Seminar (FSS) is a one-hour required course, Theory and Application of Learning and Critical Thinking.  Success in the first-year of college requires a significant adjustment to new academic and intellectual challeges. The course assists students in meeting these challeges. Concepts studied include perception, memory, creativity, and problem solving as they relate to critical thinking. The effects of attitudes, values, logical fallacies, and thinking errors on critical thinking and problem solving are examined. Assignments require students to apply critical thinking skills and other essential academic skills to real-life problems. The course is taught under the prefix CAS 111 for students majoring in disciplines in the College of Arts and Sciences, CBT for students majoring in disciplines in the College of Business and Technology, CED for students majoring in the fields of education or human services. Students who have not declared a major should enroll in one of the specially designated sections for them. This requirement can also be met by completing Ag 100 or BSc 111 for students majoring in those disciplines.

Mayo College

Named for the founder of Texas A&M University-Commerce, Mayo College offers full-time first year students a campus experience that nurtures academic and personal growth.  Intended to develop the whole person, Mayo College provides distinctive academic, cultural,leadership and social opportunities.  A university education is more than just a pathway to a job.  It is a transformative experience that stays with a person for life.  In that spirit, Students in Mayo College live in the same university residence halls.  They participate in academic activities such as lectures, field trips, symposia designed especially for their group.  They also enjoy a variety of social events, concerts, sporting events, recreational, and other activities with Mayo College students, faculty members, and other university students.

First-Year Leadership Class (FLC)

FLC is small group of Mayo College students who want to go above and beyond in their leadership role on campus. FLC is a three hour class in which students develop and learn leadership skills that they can use during and after college. Members of FLC are eligible to live on a special mayo College floor in one of the University residence halls as part of a residential learning community (requires application to Mayo College and separate application for FLC).

International Studies Opportunities

After completing their freshman year, students who have participated in Mayo college are eligible for a special scholarship to travel and study abroad as part of the university’s International Studies Program.

E-Mail for University Communication

  1. Electronic mail or e-mail is considered an official means of communication at Texas A&M University-Commerce.
  2. Each student will be assigned a university e-mail address when his or her application for admission to the university is processed. This e-mail address will remain active throughout the student’s academic career. E-mail accounts will expire after one long semester in which the student is no longer enrolled at Texas A&M University- Commerce
  3. Students are expected to monitor their official A&M-Commerce e-mail accounts regularly. The University recommends checking e-mails at least once per day. Student should report any problems with e-mail accounts or access to e-mail to the A&M-Commerce Technology Services Help Desk at 903-468-6000.
  4. Requests to substitute non-university e-mail addresses for purposes of official communication will not be honored.
  5. Electronic mail is subject to the same policies regarding information disclosure as other methods of communication. The privacy of personally identifiable information must be protected under the Family Rights and Privacy Act of 1974 (FERPA). The confidentiality of e-mail cannot be assured and any confidentiality may be compromised by access consistent with applicable law or policy, including this Policy, by unintended redistribution or due to current technologies inadequate to protect against unauthorized access. Students, therefore, should exercise extreme
    caution in using e-mail to communicated confidential or sensitive matters, and should not assume that their e-mail is private or confidential. Examples of confidential or sensitive information include, but are not limited to: drivers license numbers, credit card numbers, social security number, grades, current or past academic history, medical information and medical history,  riminal history, personal bank account numbers, and payroll information other than gross pay.

Registration (MyLeo)

Registration is conducted for each semester prior to the beginning of the semester. MyLeo allows eligible students to register via the Internet. Students can access MyLeo through . Students eligible to use MyLeo to register are graduate students, continuing undergraduate students with a degree plan or advisement guide on file in the Dean’s Office and continuing undergraduate students who are clear of TSI/Basic Skills.

Tuition and Fees

Tuition and fee rates are set by the State Legislature and The Texas A&M University System Board of Regents. Current fee schedules are available at the Admissions Office, Financial Services, and through MyLeo for the particular semester in which you plan to enroll.

Tuition and fees during registration periods may be estimated and are subject to change. Legislation has established a tuition payment plan for the fall and spring semesters. The payment plan is offered at a fixed charge and additional charges may accrue if not paid in a timely manner.

A $10 general property deposit shall be collected from each student to insure against losses, damages, and breakage in libraries and laboratories. The deposit shall be returned on the apparent withdrawal or graduation of a student.

The audit fee is the same as for credit courses (refer to procedure for auditing).

Tuition and fees collected for courses from which students drop within the first 12 days of a fall or spring semester or within the first four days of a summer term will be refunded, provided the student remains enrolled at the institution for that semester or term and has paid tuition in full.

Revenues from the designated tuition fee portion of the tuition rates can be for the specific purposes of providing or making available to the student any property, buildings, structures, activities, services, operations or other facilities, or for the retirement of debt service on institutional plant or on renewals, replacement, or additions to the institutional plant.

The Texas Legislature and the Coordinating Board, Texas College and University System, have established guidelines for determining residency status. Texas residency for tuition purposes is generally obtained by working in Texas for 12 months immediately prior to enrollment in any college or university, by being a dependent of a Texas resident, or by being classified as a Texas resident for the first five of the six years immediately preceding registration. Complete regulations are available in the Office of Admissions and School Relations.

Limitation on In-State Tuition Rates for Some Undergraduates

New undergraduate students enrolling in an institution of higher education in Fall 1999 or afterward are subject to the conditions of Senate Bill 345 passed in the 76th Legislative Session. This law states that a resident undergraduate student whose attempted hours exceeds, by at least 45 semester hours, the number of hours required for completion of the degree program may be charged tuition at a higher rate. The higher rate will not exceed the rate charged to non-resident undergraduate students. A resident student is one who pays the in-state rate for tuition purposes.

First time undergraduate students who enroll in Fall 2006 and thereafter will be charged tuition at a higher rate if they exceed 30 semester credit hours over that required for a degree program. Courses dropped or withdrawn are counted as attempted hours and count towards the 30 and 45-hour rule.

Limitation on the Number of Courses that may be Dropped under Certain Circumstances by Undergraduate Students

Section 51.907 of the Texas Education Code states than an institution of higher education may not permit a student to drop more than six courses, including any course a transfer student has dropped at another institution of higher education. This statute was enacted by the State of Texas in spring 2007 and applies to students who enroll in a public institution of higher education as first-time freshmen in fall 2007 or later. Course(s) dropped after the census date of a semester will be counted toward the sixcourse limit.

Repeated Courses (Three-Peat Rule)

Enacted in the 78th Legislative session, HB1 mandates that students repeating a course for a third or more time, will be subject to an additional fee for the repeated course. Students enrolling for a course for the third time will be assessed a higher fee beginning Spring 2005. Courses dropped or withdrawn are counted as attempted hours and count towards the three-peat rule.

Tuition Rebates for Certain Undergraduates

Senate Bill 1907 modified the Education Code to create a tuition rebate program for undergraduate students who complete their degrees after attempting not more than three hours more than the number required.

The purpose of this program is to provide tuition rebates that will provide a financial incentive for students to prepare for university studies while completing their high school work, avail themselves of academic counseling, make early career decisions, and complete their baccalaureate studies with as few extraneous courses as possible. Minimizing the number of courses taken by students results in financial savings to students, parents and the state.

To be eligible for rebates under this program, students must meet all of the following conditions:

  1. They must have enrolled for the first time in an institution of higher education in the Fall 1997 semester or later;
  2. They must have received a baccalaureate degree from a Texas public university;
  3. They must have been a resident of Texas and entitled to pay resident tuition at all times while pursuing the degree, and
  4. They must have attempted no more than three hours in excess of the minimum number of semester hours required to complete the degree under the catalog under which they were graduated. Hours attempted include transfer credits, course credit earned exclusively by examination, courses that are dropped after the official census date, and for-credit developmental courses.

The Taxpayer Relief Act of 1997 contains provisions that may impact students and parents of students attending universities as well as requiring additional tax reporting at calendar year-end by universities. Two specific tax incentives provided under the Act are the Hope Scholarship Credit and Lifetime Learning Credit.

Additional information about these educational tax credits can be obtained from your tax advisor. Eligible students can apply at the Registrar’s Office, when applying for graduation. Application for the tuition rebate must be submitted to the Registrar’s Office the same semester the degree is conferred. This is not waivable. Contact the Graduation Coordinator for questions.

Hope Scholarship Credit and Lifetime Learning Credit

Hope Scholarship Credit

The Hope Scholarship Credit provides an allowable credit of up to $1500 per student for the first two years of post-secondary education. The Hope Credit is calculated by taking 100 percent of the first $1,000 in qualified tuition and fee expenses and 50% of the next $1,000 paid for a total of $1,500. It is available per student and is an elective credit. It is available only for the first two years of post-secondary education and for eligible students enrolled at least half time. The credit is available in the taxable year the expenses were paid, subject to the requirement that the education commence or continue during that year or during the first three months of the next year.

Lifetime Learning Credit

The Lifetime Learning Credit provides a credit of up to $1,000 for tax years beginning before 2003, and up to $2,000 thereafter. The credit is available for both undergraduate and graduate or professional degree qualified tuition expenses. It may also be claimed for courses that improve or assist in an individual acquiring job skills. The credit does not vary with the number of students in the taxpayer’s household, nor is there a current limitation on the number of years the credit my be claimed. The Lifetime Learning Credit is available in the taxable year expenses are paid, provided that the education commences or continues during that year or during the first three months of the next year. Unlike the Hope Scholarship Credit, eligible students need not be enrolled at half time.

Special Fees

Motor vehicle operation and parking permits are issued for the academic year. They are $22 if purchased in the fall, $18 in the spring, and $13 in the summer. All permits expire August 31 of each academic year.

Diploma fee (payable when applying for degree)—$40
Certificate—Fee based on type of certificate earned.
Late registration fee—$50
Lab fees—$5 to $30
Course fees—$3 to $1,200
Installment Payment Plan fee—$17
Late Installment Payment fee—$20
Returned Check fee—$20
Academic Achievement Seminar—$45 per semester


Residents of States Other than Texas

A non-resident student is legally defined to be a student of less than 18 years of age living away from his family and whose family resides in another state or whose family has not resided in Texas for the 12 months immediately preceding the date of registration; or a student of 18 years of age or older who resides out of the state or who has not been a resident of Texas 12 months immediately preceding the date of registration. The responsibility of registering under the proper residence is placed upon the student. It is his duty at or before registration, if there is any possible question of his
right to legal residence in Texas under the state law and the university rules, to raise the question with the Admissions Office and have such question settled prior to registration. There can be no change of residence status except upon express authorization by the director of the Admissions Office. Attempts on the part of a non-resident to evade the non-resident fee will be taken seriously and may lead to expulsion. Out-of-state students should contact the Office of Admissions (903-886-5081) or the dean’s offices for testing requirements prior to enrollment.

Legislative approval has been given for a separate tuition rate for Arkansas, Oklahoma, and Louisiana residents based on reciprocity agreements with universities in those states. Two types of tuition has been established: Bordering Oklahoma and Arkansas counties and Louisiana parishes to Texas—In-state, Texas resident, tuition. All other counties in Oklahoma and Arkansas and parishes in Louisiana—Reduced out-of-state tuition for undergraduates.

Hazlewood Act for Veterans

Many veterans (and some veterans’ dependents), who do not qualify for federal educational benefits, may be eligible for tuition exemptions for up to 150 semester hours of academic course work under the Texas Hazlewood Act, if they were residents of Texas at the time they entered the armed forces, are now residents of Texas, have served on active duty for at least 180 days, and have an honorable discharge from the service.

The Hazlewood Act application can be picked up at the Veterans' Affairs Office on campus room 141 McDowell Building. To establish eligibility for the tuition exemption, veterans must complete an application, provide a copy of their discharge papers (DD Form 214 member-4), and a statement from VA establishing their ineligibility for veterans educational benefits.

Children of Certain Disabled Public Employees

Children of certain firefighters, peace officers, employees of the Texas Department of Corrections, and game wardens who have suffered injury resulting in death or disability sustained in the line of duty are exempt from payment of all dues, fees, and charges. Application for this exemption should be made to the Student Services Division, Higher Education Coordinating Board, P.O. Box 12788, Austin, Texas 78711.

Hearing Impaired and Visually Impaired Students

Certain hearing impaired and visually impaired persons as defined by law who are Texas residents are eligible for exemption from payment of tuition and fees. Students who are eligible must be certified by one of the following agencies: Texas Rehabilitation Commission; Texas Commission for the Blind; and the Texas Commission for the Deaf and Hearing Impaired.

Good Neighbor Scholarship

Certain native-born students from other nations of the American hemisphere may be eligible for exemption of tuition following approval of the Texas Higher Education Coordinating Board. Individuals requesting this exemption should contact John Mark Jones, Director, International Student Office at A&M-Commerce (903-468-8144).

Honor Graduate

The highest ranking graduate of each accredited Texas public high school is eligible for an exemption from tuition for both semesters of the first regular session immediately following his graduation. When, in the opinion of the institution’s president, the circumstances of an individual case (usually military service) merit such action, this exemption may be granted for any one of the first four  regular sessions following that individual’s graduation from high school. Certificates of eligibility are issued by graduating high schools.

Children of Prisoners of War or Persons Missing in Action

Dependent children of any person who is a legal resident of Texas on active duty as a member of the armed forces of the United States, and who at the time of registration is classified by the Department of Defense as a prisoner of war or as missing in action, are eligible for exemption of tuition and fees. Proof from the U.S. Department of Defense must be provided.

Students in Foster or Other Residential Care

A student is exempt from the payment of tuition and fees if the student was in a foster home or other residential care under PRS conservatorship on or after:

  1. The day before their 18th birthday; or
  2. The day the youth graduated from high school or received a GED; or
  3. The day of the youth’s 14th birthday, if the youth was also eligible for adoption on or after that day. (This includes youth age 14 and older who are adopted or for whom parental rights have been terminated.)

To be eligible, youth must enroll as an undergraduate student no later than:

  1. Three years after being discharged from foster or other residential care; or
  2. Three years after receiving a high school diploma or GED, whichever occurs first; or
  3. The youth’s 21st birthday.

Application for this exemption should be made in Financial Services prior to registration.

AFDC Recipients

Tuition and fees will be waived for one year for students who received AFDC benefits for at least six months as a dependent child in the last year of high school. Application for this exemption should be made in Financial Services prior to the student’s registration. Proof of eligibility from Texas Department of Human Services is required.

Early High School Graduation Scholarship Program

Qualifying students who complete high school in 36 months or less will be exempted up to $2,000 in tuition, starting any time after graduation under eligible conditions. Students interested in exercising this exemption should contact the Student Services Division, Texas Higher Education Coordinating Board, P. O. Box 12788, Austin, Texas


 A student wishing to withdraw from all courses before the end of a semester or summer term for which he/she is registered must clear his record by filing an application for voluntary withdrawal on a form which can be secured online at: Withdrawal Form or from the Office of the Registrar. This is a withdrawal from the semester, not the university. This action must be taken by the date stated in the Academic Calenda r as the last day to drop a class or withdraw. Any student who withdraws from the University is subject to the conditions outlined in the section regarding Scholastic Probation and Dismissal. It is the students responsibility to withdraw from classes if they do not plan to attend during the semester in which they have enrolled. A student has one year from the first day of a semester to appeal a withdrawal refund. Courses withdrawn are counted as attempted hours and count towards the three-peat, 45-hour and 30-hour rule.

Refund of Fees

 A student officially withdrawing will receive a refund of his fees according to the following scale:

*Class days refer to the university Class Days, not particular class days. **For example: If a class meets MWF , the 12th class day  is not the 12th day of the students actual class, it is the 12th day of the University Class Days.  See the Academic Calendar for specific date.

Sixteen-Week Fall/Spring Semester:

  • 100 percent prior to the first class day of the semester
  • 80 percent during the first five class days of the semester
  • 70 percent during the second five class days of the semester
  • 50 percent during the third five class days of the semester
  • 25 percent during the fourth five class days of the semester
  • No refund after the fourth five class days of the semester

Thirteen-Week Semester:

  • 100 percent prior to the first class day of the session
  • 80 percent during the first, second, third and fourth class days of the session
  • 50 percent during the fifth, sixth, seventh and eighth class days of the session
  • 25 percent during ninth, tenth, eleventh and twelfth class days of the session
  • No refund after the twelfth class day of the semester

Twelve-Week Semester:

  • 100 percent prior to the first class day of the session
  • 80 percent during the first, second, third and fourth class days of the session
  • 50 percent during the fifth, sixth, seventh and eighth class days of the session
  • No refund after the eighth class day of the semester

Ten-Week Semester:

  • 100 percent prior to the first class day of the session
  • 80 percent during the first, second, third and fourth class days of the session
  • 50 percent during the fifth, sixth, seventh and eighth class days of the session
  • No refund after the eighth class day of the semester

Five, Six, Seven & Eight-Week Semester:

  • 100 percent prior to the first class day of the session
  • 80 percent during the first, second or third class day of the session
  • 50 percent during the fourth, fifth, or sixth class day of the session
  • No refund on the seventh day of class of the session and thereafter.

Four-Week Semester:

  • 100 percent prior to the first class day of the summer session
  • 80 percent during the first, second or third class day of the summer session
  • 50 percent during the fourth, fifth, or sixth class day of the summer session
  • No refund on the seventh day of class of the summer session and thereafter

Three-Week Mini Semester:

  • 100 percent prior to the first class day of the session
  • 80 percent during the first and second class says of the session
  • 50 percent during the third and fourth class days of the session
  • No refund after the fourth day of class and the session thereafter

Thirty Two-Week Semester:

  • 100 percent prior to the first class day of the semester
  • 80 percent during the first five class days of the semester
  • 70 percent during the second five class days of the semester
  • 50 percent during the third five class days of the semester
  • 25 percent during the fourth five class days of the semester
  • No refund after the fourth five class days of the semester

Refund Information:

  • Refunds will be the applicable percentage of the total fees due for the semester, less any amount not paid.
  • If a scheduled course of instruction fails to materialize, by reason of lack of required students, all tuition for same will be refunded. Late fees and installment fees are not refunded.
  • No refunds will be made unless application is made within the same school year as withdrawal.
  • No refunds will be made on auditor's fees.


Withdrawal refunds for students receiving federal funds is based on how much Title IV aid a student has received and not earned at the time of withdrawal. The amount of aid earned is calculated on a pro-rata basis through 60 percent of the term. Contact the Financial Aid Office before withdrawing for additional information about this new law.


Overdue Financial Obligations

All accounts (gerneal fees, parking violoation, loans, rents,etc.) must be paid when due. Before the end of each semester or term, each student whould determine that all accounts are paid.  Non-payment of any such accounts will be entered on the student’s record, and the Registrar’s Office will withhold any transcripts, diplomas, and other benefits until the obligation is discharged. Overdue finanical obligations are subject to late fees and interest in aditition to a hold on students records.  Past due account may be sent to outside collection agencies.  If such action is required, students may become liable for additional fees or charges as allowed by law.

Transcript of Credits

A transcript fee in the amount of eight dollars ($8) is charged to all students each semester as part of tuition and fees. Official transcripts are provided at no charge to all current and former students.